FORMS

Event request form

If you would like to request graphics or video content for your event,
please also fill out the appropriate Graphics and/or Video Request Form(s) below.

If your event requires tech support (lighting, sound, etc) please fill out the Tech Request Form

Event Request Form

Name *

Name

First Name

Last Name

Email Address *

Meeting/Event *

Include a brief description.

Date of Event *

Date of Event

MM

DD

YYYY

2nd Date Choice

MM

DD

YYYY

Event start & end time *

Rehearsal Date(s)

Anticipated Attendance

I would like to promote my event by booking the Event Kiosk in the foyer. *

Dates are subject to change based on availability.

Yes

No

Technical Support

Do you need technical suppport for your event?

Yes, and I will fill out the Tech Request Form

No

Accounting

Expenses involved (list in comments below)

Tickets, reg fees $___/person (list in comments below)

Resources - ordered or to be sold

Volunteers

If providing your own volunteers, please do not fill in this area.

Parking

Greeters

Ushers

Kids Ministry/Childcare

Servery

Supervisor

Blue Servery Form

Room Booking

Yellow room booking form for diagrams, if applicable

Other/Comments

Any further info or details that should be clarified here:

SET UP

FULL set up (full custodial support, no volunteers available)

PARTIAL set up (team/volunteers will assist custodians with set up)

NO set up (no custodial set up required, will be done by volunteers)

Tables & Chairs

List # of tables & chairs required. Fill out Yellow Facility set up form for specific room layouts.

Do you require any basic equipment? (i.e. TV, whiteboard, stools, etc)

If yes, please list below.

What time will you/volunteers arrive?

Hour

Minute

Second

When do you plan to be out of the building?

Hour

Minute

Second

Which door(s) do you need unlocked and at what time?

Main Foyer, Impact Centre, other. Doors will be locked 30 minutes after your event start time, unless otherwise requested.

*When using the Koinonia facility, you are agreeing to the following: Use only the rooms that have been assigned/approved. Ensure those in attendance remain in the authorized areas only. Do not adjust the thermostat settings in the auditorium unless authorized by a custodian. Thermostats in other rooms need to be taken off "hold" if you use that feature. Each thermostat is pre-programmed, so please do not turn thermostats to the "off" position. Take proper care of all equipment and supplies, return them to their proper location, and inform the office of any damages or malfunctions promptly. Please leave the facility in the condition in which it was found.

If you would like to request graphics or video content for your event, please also fill out the appropriate Graphics and/or Video Request Form(s).

TECH REQUEST

Graphics Request

Graphics

Name *

Name

First Name

Last Name

Email Address *

Department

Event Name & Date *

If applicable.

Date Required *

Date Required

Please give at least 3 weeks notice.

MM

DD

YYYY

Graphics you require

Signage

Card/Flyer/Invitation

Program/Booklet

Business Card

Logo

Event graphic

Letterhead

1. What is the purpose of this graphic/project? *

2. Who is your target audience? *

3. In a single sentence what do you want people to know? *

4. Use 5 words to describe the look and feel of the graphics. *

5. What is the action step for your target audience?

Is there a cost to the event? *

If yes, please include details.

6. Do you have a budget for this project? Specifically pertains to large quantity or off-site printing.

Anything else I should know?

i.e. Registration costs/methods

Video Request

ACCOUNTING request

Accounting Request Form

Name *

Name

First Name

Last Name

Email Address *

Event Name *

Event Date *

Event Date

MM

DD

YYYY

Ticket Sales/Registration Start Date *

Ticket Sales/Registration Start Date

MM

DD

YYYY

Ticket Sales/Registration Close Date *

Ticket Sales/Registration Close Date

MM

DD

YYYY

Send final Event Report to *

Administration Support

Ticket Details

Cost per ticket/registration *

Early bird, Regular, Same day, Senior/Student/Solo Parent, Other

Refund policy?

If yes, list specifics below:

Type of Sale *

Ticket Admittance (no people tracking - qty of tickets sold will be only info available)

Registration List Admittance (no ticket provided to purchaser, reg form to be filled out at time of purchase, copy attached)

Event's Maximum Capacity

Ticket/Registration method(s) *

Online

Resource Centre

Main Office

At the Door

Other

Fundraising Info

Will you be receiving donations? If yes, please provide details.

Will there be any merchandise sales? If yes, please provide details.

Do you require accounting support at the event? If yes, please provide details.

Expense info

Event Budget is... *

Attached

Not attached, I will provide one by:

MM

DD

YYYY

Authorized Purchasers

Other Information & details